DELHI SAHODAYA SCHOOLS COMPLEX BYE LAWS

CONSTITUTION OF DELHI SAHODAYA SCHOOLS COMPLEX

1.0 Name :
The Organization shall be “DELHI SAHODAYA SCHOOLS COMPLEX”

Location :
The office of the “DELHI SAHODAYA SCHOOLS COMPLEX” shall be the office of the President/General Secretary

2.0 Definitions :
2.1 The complex shall mean the DELHI SAHODAYA SCHOOLS COMPLEX
2.2 The Executive Committee shall mean the office bearers of the DELHI SAHODAYA SCHOOLS COMPLEX elected or nominated as per the Rules laid down in Para 10
2.3 Year shall mean the Financial Year as April 1 to March 31st.

3.0 : Jurisdiction :
The Jurisdiction of the DELHI SAHODAYA SCHOOLS COMPLEX shall be confined to Delhi.

4 & 5 : Aims & Objectives :
4.0 : The aim of the DELHI SAHODAYA SCHOOLS COMPLEX shall be :
a. Resources Mobilization
b. Professional Growth of Teachers
c. Value Oriented School Climate
d. Ensure Quality in education
5.0 The Objective of the DELHI SAHODAYA SCHOOLS COMPLEX shall be :
5.1 To act as liaison between CBSE and the member schools in implementation of its policies, projects, strategies, etc.
5.2 To enable sharing of experience and facilities.
5.3 To promote Inter school collaboration.
5.4 To encourage professionalism among teachers and educational innovations among institutions.
5.5 To promote academic collaboration through teacher exchanges, common science fairs, joint seminars, of teaching aids, preparing question banks and conduct of common examinations among member schools.
5.6 To provide a forum for active participation among the members schools in developmental activities.
5.7 To provide a forum for active participation in the fields of sports & cultural activities.
5.8 Any other activity that enhance the academic professional growth of the school/Sahodaya Complex board.

6.0 Organisation :
The DELHI SAHODAYA SCHOOLS COMPLEX shall be a non-political, non-religious, non-commercial body meant totally for ‘Educational Advancement” of its member. It shall aim at academic and Professional growth of the members and their constituent staff. The DELHI SAHODAYA SCHOOLS COMPLEX shall function in an advisory capacity and shall not be involved directly or indirectly in the academic and or administrative functioning of the member institutions.

Rules & regulations
7.0 Membership :
7.1 The membership is open for all the affiliated Schools with CBSE situated in the said area of operation of the complex.
7.2 The School shall become member of DELHI SAHODAYA SCHOOLS COMPLEX by paying the prescribed free.

8.0 Enrolment :
The Principal of the affiliated school has to apply to secretary of the complex in the prescribed format for becoming the member of the complex. On receiving the application the secretary shall process the request. The list of new members would be placed for information at the next meeting of the Executive committee.

9.0 Membership fees / Subscription :
9.1 A School shall on admission to the DELHI SAHODAYA SCHOOLS COMPLEX pay an enrolment fee as approved in the Executive Committee from time to time.
9.2 The member school also shall pay an annual fee approved by the Executive Committee from time to time.
9.3 The Complex however may ask for special contribution for the conduct of National Level Programmes such as Annual Sahodaya Meet, Regional Sahodaya Meet, National / Regional Sports Meet etc.
9.4 The period of annual subscription shall be the financial year, from 1st to April to 31st March.
9.5 The member shall not be eligible to participate in any of the programmes arranged conducted by DELHI SAHODAYA SCHOOLS COMPLEX if they have any dues to DELHI SAHODAYA SCHOOLS COMPLEX
9.6 Notwithstanding anything contained in the constitution, no member with any arrears of kind of payment shall be nominated / eligible for election to any post of the DELHI SAHODAYA SCHOOLS COMPLEX

10.0 The Executive Committee :
The EC shall comprise both elected an nominated members from amongst the member schools.
The members of the Executive committee shall be :
One President
One Vice President
One General Secretary
One Secretary
One Treasurer
The E.C. can co-opt as many members as it deems fit for its meeting and these co-opted members shall have no voting rights.
10.1 Terms :
The terms of the Executive Committee shall be three years. No member for the Executive committee shall hold office (be eligible for election/nomination) for more than two consecutive terms.
10.2 Elections :
The Secretary shall be the Retuning Officer, and shall notify the date of election & Vacancies. All nominations must be proposed by a member and also seconded by a member. The elections would ordinarily be held during the Annual general meeting.
10.3 Mid Term Vacancy in the event of a mid-term vacancy the Executive Committee may nominate a person from amongst the executive Committee and / or members for the remaining term.

11.0 Powers :
11.1 The president shall preside over all business meeting. In his absence the Vice President shall discharge the duties of the President.
11.2 The Executive Committee shall approve an annual budget, and in case of exigencies, the President is authorized to approve the expenditure, which is to be ratified at the next meeting of the Executive Committee.
11.3 The Secretary shall be the Chief Executive Officer in charge of the DELHI SAHODAYA SCHOOLS COMPLEX and shall work the directions of the Executive Committee. He/she shall keep a record of all proceedings; carry out correspondence in conformity with the resolutions passed. He/she shall be the sanctioning authority for all payments approved by the Executive Committee. He/she shall also be empowered to sanction a one-time expenditure of Rs.2,500 (Rupees Two Thousand Five Hundred Only) in case of exigencies. These sanctions would required a post facto approval at the next meeting of the Executive committee.
11.4 The Treasurer shall be in charge of all matters relating to finance and shall maintain accounts, make payments based on sanctions by the competent authority. He/she shall submit accounts to the Executive Committee on a regular basis, and also on demand. The treasurer will maintain imprest cash of Rs.1,000 to meet the routine expenses.
11.5 The Executive Committee may authorize the Secretary or any other member to sign and execute all instruments on behalf of the Complex or to which the complex may be a party.
11.6 The Executive committee will execute the decisions taken in the AGM.
11.7 To accept contributions in money or kind this shall be dealt with according to directions of the donors if it is beneficial to and in tune with the purpose of the Complex.
11.8 To appoint an auditor.
11.9 The E.C. may nominate the Secretary or any other member of the complex as the spokesperson on behalf of the complex to give policy statements and press releases on behalf of the Complex.

12.0 Meetings :
There shall be three type of meetings :
12.1 Meeting of the Executive Committee
12.1.1 The Executive Committee shall meet at least 3 times a year.
12.1.2 Any member of the Executive Committee who is absent for two consecutive meetings without notifying in advance and obtaining a leave of absence shall cease to be a member of the Executive Committee.
12.1.3 Seven days notice shall be given for convening a meetings of the Executive Committee is empowered to waive the period of notice of seven days, if the circumstances so demand.
12.2 Annual General Meeting
12.2.1 The Annual General meeting of the DELHI SAHODAYA SCHOOLS COMPLEX shall be held once a year (before April). The meeting would be held after the Executive committee has finalized its report for the year and the accounts have been audited and approved by them.
12.2.2 Twenty one days’ notice shall be given for the Annual General Meeting.
12.2.3 The General Body shall have the power to:
a) To conduct elections for the office bearers
b) To enact, adopt, amend or repeal bye-law provided such by laws are in keeping with the aims and objectives of the Complex.
c) The G.B. may deprive all the benefits of the complex to a member school if it is found that the member school is working against the interest of the complex.
12.3 Extra ordinary General Body Meeting :
Extra ordinary General Meeting can be convened by the Secretary as authorized by the Executive Committee. Extra ordinary meeting may be called for by the Secretary on request by the majority of the E.C.

13.0 Quorum :
The Quorum of any meeting will be 1/5th of its members. This is applicable for all meetings. If there is no quorum the schedule meeting shall be postponed by a week and in the event of no quorum in the second meeting also, the resolutions made in the second meeting to be circulated amongst the members for their approval by giving 7 days’ time for their response. In case no response is received during the stipulated time it shall be presumed that the resolution meets their approval and is deemed passed.

14.0 Voting :
All decisions as for as possible shall be unanimously approved after dissuasions. However in the absence of unanimity in decisions, the matter shall be put to vote.
All the members shall have one vote, and in the event of a tie, the Chair Person shall have a casting vote, which may be exercised. The co-opted members of the Executive Committee shall have to voting rights.

15.0 Accounts :
The DELHI SAHODAYA SCHOOLS COMPLEX shall open a bank account in a Nationalized bank. The account shall be operated jointly by any three office bearers out of which the treasurer being one of the signatories and any one out of president and secretary. The Executive Committee shall approve the audited statement before placing in the Annual General Meeting.

16.0 Dissolutions :
If three fourths of the members of the Complex decided that the purpose of the Complex are no longer being fulfilled or the necessity of the complex has ceased to exist, then the members shall dissolve the complex and shall divide equally among then members, assets that remain after payment of all the debts and liabilities of the complex. This shall be limited to the amount of the subscriptions of members till the date of dissolutions. Surpluses if any would be distributed equally.

17.0 Power to Amend / Alterations :
17.1 Amendments or alternations if any, to the Bye laws of the DELHI SAHODAYA SCHOOLS COMPLEX, in any form shall be made at the Annual general meeting.
Such amendments or alterations to any of the existing provisions would be carried out only if it has the approval of a simple majority of the members present at AGM.
17.2 Any request for alteration of any clause of the Bye-laws shall be admitted only if the request it from at least 1/10th of the members registered / listed.

18.0 Residuary Powers :
In the event of any doubt arising till the interpretation of the above laws, the matter shall be referred to the Executive Committee shoes decision shall be final and binding.